Before booking a corporate craft workshop in Singapore, HR needs to settle the objective, headcount, budget, venue and practical requirements. The craft you choose also affects how long employees need away from work and whether their finished pieces can leave with them.

Use this checklist to turn an initial idea into a clear brief, a confirmed booking and a well-run session.

Define what the session should achieve

Choose one main purpose: welcoming new hires, connecting departments or recognising a team's contribution. Share that purpose with the facilitator so the session supports it.

For cross-department introductions, arrange mixed tables and a short conversation prompt. For employee appreciation, leave more room for individual design choices. Agree whether participants will make separate pieces, work in pairs or complete an additional group activity.

Appoint one HR organiser to consolidate decisions and one colleague to cover on the day.

Choose a craft that fits your team

Start with what employees would enjoy making and using. Then check the steps involved, available design choices and amount of guidance.

The Concrete Geometric Stationery Holder Workshop involves casting a coloured holder for a desk or office. It is a practical shortlist option when you want the finished object to have an everyday workplace use.

The Concrete Green Planter Workshop covers mould making, casting and treating a personalised planter. It suits a team interested in making something for their home or desk. The listing specifies that plants are excluded, so arrange these separately if they are part of your event concept.

Confirm the exact project included in your corporate package before circulating photographs to employees.

Match the headcount to the venue

Give the provider an estimated attendance range, then agree a deadline for the final number. Check leave, shift coverage and departmental commitments before reserving places.

Concrete Everything's workshop FAQ lists studio capacity at up to 25 participants and says workshops can also take place at your preferred venue. Confirm the proposed layout for your particular group.

For an office session, check:

• Table space for each person's tools and materials.

• Clear routes around chairs and workstations.

• Water access, ventilation and surface protection.

• Delivery access and time for setup and cleaning.

Include MRT access, parking and a sheltered arrival route in your venue review.

Get the full cost approved

Request an itemised corporate quotation based on your chosen activity, attendance and location. Use public workshop prices only as an initial reference; establish the actual group cost directly.

Ask the quotation to identify materials, tools, facilitators, venue charges, transport, setup, cleanup and packaging. Confirm whether GST applies and whether it is included. Add refreshments or employee transport to HR's own budget where needed.

Before accepting, check deposit and balance deadlines, purchase-order requirements, participant substitutions, headcount reductions, cancellation and rescheduling terms. Record who can approve extra spending if the plan changes.

Reserve enough time for the whole event

Ask for the selected workshop's full running order before blocking calendars. The published Concrete Stationery Holder Workshop lasts three hours, including mould creation and casting; confirm the duration of your agreed corporate format.

Allow separately for travel, arrival, introductions, breaks and packing. Keep speeches brief and place them where the facilitator recommends, since interrupting a mixing or pouring stage can disrupt the activity.

Check Singapore public holidays and your company's busy periods before choosing the date. Ask managers to protect the agreed time so employees can participate throughout.

Plan for access and safe participation

Invite employees to share practical access or support needs privately. Ask about seating, step-free access, dexterity requirements, instruction language and relevant material sensitivities. Discuss suitable adjustments with the facilitator before assigning the activity.

For workplace sessions, involve your facilities or safety colleague. Singapore's workplace risk-management guidance covers identifying hazards, controlling risks and communicating precautions.

Ask the provider to explain the materials, tools, protective equipment and ventilation needed for the chosen craft. Confirm responsibility for spills, waste and first-aid arrangements. Keep food and drinks away from work materials, and make the safety briefing part of the running order.

Agree how facilitators will support the group

Ask how many facilitators will attend and how demonstrations will reach every table. Larger groups may need repeated demonstrations or additional support during stages where several participants need help simultaneously.

Agree who will welcome late arrivals, distribute replacement materials and assist anyone who falls behind. Give the lead facilitator a seating plan if you are deliberately mixing departments.

If a shared theme matters, discuss suitable colours or design prompts. Leave enough choice for employees to make something they like, and keep any sharing activity voluntary.

Arrange collection before the workshop

Check when pieces can be handled, packed and used. These may be different times.

For example, the Marble Resin Coasters Workshop includes two coasters and specifies 24 hours of curing. Participants cannot take them home immediately; later collection or delivery for a fee is offered.

For a corporate booking, agree who labels each piece, where unfinished work stays and who receives the completed batch. Ask for protective packaging and care instructions. If colleagues are visiting Singapore, choose a project and collection arrangement that fit their departure dates.

Send one clear participant briefing

Once confirmed, send the date, reporting time, exact address, travel directions, dress guidance and organiser's contact details. Include what is provided and any arrangements employees need to make themselves.

Explain whether attendance is expected, how to report an absence and whether photographs will be taken. Give employees a clear way to express photography preferences.

Afterwards, ask three short questions: Was the activity enjoyable? Was the guidance sufficient? Did you interact with someone you rarely work with? Record useful changes while the event is still fresh.

Frequently asked questions

What is the minimum group size?

Concrete Everything lists a minimum of five participants for private workshops. Confirm the minimum chargeable headcount when requesting your quotation.

Do employees need previous craft experience?

No. The workshops are described as beginner-friendly, with no prior knowledge required. Mention any specific support needs when booking.

Can HR book a weekend session?

Private sessions can be arranged subject to availability. Concrete Everything states that weekend surcharges apply request the amount before confirming.

Can colleagues choose different concrete projects?

The stationery holder listing allows different concrete-series bookings on the same workshop date. Ask whether this arrangement is available for your private event.

Are virtual workshops available?

Yes. The workshop FAQ describes facilitated virtual sessions with materials delivered to participants. Confirm craft suitability, delivery coverage and kit arrival dates.